Supporting Coventry Freemen in need..

The Coventry Freemen’s Charity provides financial support through its Discretionary Annual Benefit Payments and Charitable Gift Payment Schemes. They are available specifically for eligible needy Freemen of the City of Coventry. They are also available to their dependents, and the widows and widowers of deceased Freemen, who reside in the United Kingdom.

To qualify, it will be necessary to provide information about your residential and current financial status, a copy of your Birth Certificate and a copy of your Freeman’s Oath.

Check Eligibility
Application Forms

Privacy Policy

Please read this Privacy Notice thoroughly as it contains essential information regarding our identity, the reasons we collect, store, use, and share your personal data, your rights concerning this data, and how to contact us or supervisory authorities if you have any complaints.

Who We Are

Coventry Freemens Charity are responsible for collecting and using certain personal information about you. We are regulated under the General Data Protection Regulation (GDPR), which is enforced across the European Union, including the United Kingdom. As the ‘controller’ of your personal information, we ensure compliance with these laws.

Personal Information:

We collect and use information collected by us in our capacity as a Charity.  We collect the following personal information from you:

  • Applicants: Contact details (name, address, phone number, email) and other necessary information to respond to applications.  
  • Suppliers: Contact details of individuals or employees providing services to us.
  • Contacts: Information from individuals associated with our business to maintain communication. This includes visitor logs for office visits.
  • Visitors: Security records such as visitor logs.

How We Use Your Personal Information

  • Applicants: We use your personal information to assess eligibility for the relevant charitable support. Post-completion, we retain the information as a record of our services.
  • Suppliers: We use your personal information for communication about the goods and services you provide.
  • Contacts: We use your information to occasionally conduct an audit of all beneficiaries.  
  • Visitors: We use your information to maintain a record of your visit to our office.

Who We Share Your Personal Information With

We share information with the company who we employ to manage and administer the charitable scheme on behalf of Coventry  Freemen’s Charity.

We ensure that shared information is limited to what is necessary and processed according to GDPR principles.

We also share personal information with law enforcement or other authorities if required by law. Otherwise, we will not share your information without your consent or instruction.

Whether Information Has to Be Provided by You and Why

  • Applicants: must provide personal information for us to meet our charitable obligations.  

How Long Your Personal Information Will Be Kept

  • Applicants: Personal information is held for the duration that you remain a beneficiary of the Charity.
  • Rejected Applications: Applications are kept for up to two years.
  • Suppliers: Contact information is retained for at least six years after completing work and possibly longer if further contact is anticipated.
  • Contacts: Information is retained as long as it remains relevant and deleted if outdated or upon request.

Reasons We Can Collect and Use Your Personal Information

  • Applicants: We collect and use your information to fulfil our Charity obligations.
  • Suppliers and Contacts: We rely on legitimate interests to communicate about current and future work.
  • Visitors: We rely on legitimate interests for security purposes, using visitor logs.

Consequences of Our Use of Your Personal Information

We do not foresee any significant consequences from our use of your personal information. We take measures to protect against accidental loss or unauthorised access and provide clear opt-out options for any unsolicited communications.

Your Rights

Under the GDPR, you have several important rights, including:

  • Access to your personal information;
  • Correction of any mistakes in your information;
  • Erasure of your personal information in certain situations;
  • Receiving your data in a structured format and the right to transmit it to a third party;
  • Objecting to processing for direct marketing or automated decisions affecting you;
  • Restricting processing in certain circumstances.

For more details or to exercise your rights, please contact us.

Keeping Your Personal Information Secure

We have implemented appropriate security measures to prevent accidental loss, unauthorised use, or access to your personal information. Access is limited to those with a genuine business need, and all processors are subject to confidentiality.

We also have procedures in place to handle suspected data breaches and will notify you and any applicable regulators if required by law.

How to Complain

We hope to resolve any concerns you may have. However, if you’re unsatisfied, you have the right to lodge a complaint with a supervisory authority, such as the UK’s Information Commissioner.

Changes to This Privacy Notice

This Privacy Notice was published in February 2026 and may be updated periodically. Changes will be communicated via our website and Facebook page.

How to Contact Us

For any questions regarding this Privacy Notice or your personal information, please contact us via email or mail.

Cookie Policy

Please read our Cookie Policy, which is designed to be read alongside this Privacy Notice, for further details on how we use cookies on our website.